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Standards for Travel Reimbursements for ARDY Staff Members

Time:2009-05-19 23:15:35From: Writer: Click:
  

Association is an NGO organization focused on micro-credit for the poor. To strengthen our networking skills, quality of staff, and management capacity, the Association will often send staff members to participate in exchanges, workshops, and training activities. Some activities require the Association to pay for the full cost, some for part of the cost, and others only for personal travel expenses. Whenever staff members travel to participate in an activity, the Association will give out provisions based on certain standards. In December 2008, the Council approved the standards reported by Secretary General Gao. They will be effective starting in January 2009:


1. Reimbursement for Training within the County

a.                          Costs for Transportation: Only the transportation costs of coming from the branches to the headquarters for training will be reimbursed. Other costs will be at the travelers’ own expense.

b.                         Accommodation: If the trainings or meetings are held at the headquarters, participants can live in the housing provided by the Association without any fees. For trainings or meetings in the county, the Association will arrange accommodations. If there are special circumstances where participants need accommodations, the cost per day must not exceed 50 RMB

c.                          Living Allowances: During the extent of the trainings or meetings, participants will be provided with lunch and dinner, both of which must not exceed 30 RMB. Breakfast and drinks are not included. Reimbursements will be based on the effective receipts provided by the hotel or restaurant.

d.                         Staff members that need to go to the city (Nanchong City) for any relevant business may follow the above criteria for reimbursements.

 

2. Reimbursement for Training from the County to Provincial Capital, Provincial City, or Outside of the Province

a.                          Costs for Transportation: Under normal circumstances, only the transportation costs from the agency to the training destination will be reimbursed. Transportation vehicles can include long-distance bus, train, and city buses (taxis can be taken under special circumstances). If airplane tickets are discounted or lower than the total cost of riding the long distance bus, train, etc OR there is a special need to ride an airplane, staff members must report to the Secretary General in advance.

b.                         Accommodation: The cost per day per room must not exceed 100 RMB. . Reimbursements will be based on the effective receipts provided by the hotel or restaurant.

c.            Living Allowances: During the extent of the trainings or meetings, participants will be provided no more than 50 RMB per day per person. (Only if the trainings or meetings do not provide lunch or dinner.)

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